- Lead, manage and accountable for Tokyo office modernization project.
- Determine, develop and execute the CEF real estate strategy for material warehouses aligned with country business needs.
- Supervise Site Manager and Facilities Team to deliver efficient services on site.
- Provide country leadership, supporting the regional business and supporting the global F&O team.
- Manage the FM teams to support the needs of the business located within the country.
- Work with the Space & Master planning and Project Teams on capital projects and workplace initiatives to support the business in country and development of the F&O business system.
- Manage Leasehold Improvement, Churn and Operational Excellence projects as required.
- Manage delivery of capital projects including management of third party suppliers.
- Develop an annual country plan for the implementation of the site objectives and a 3 year financial forecast.
- Continued development of the hard and soft services strategy, ensuring appropriate SLA's and KPI's are developed and implemented.
- Develop an annual procurement programme aligned to the Facilities Master Plan.
- Strategies and executes optimised outsourcing solution.
- Provide support and advice to the business on matters relating to buildings mechanical, electrical, health, safety, environmental and security.
- Undertake regular technical reviews of M&E and EHS & Security and Business Continuity Plan.
- Ensure legal compliance for all buildings, plant and equipment and building services across Japan.
- Provide technical advice on new project concepts: standard and quality of design, promotion of best practice and overall risk management to the business
- Oversee Environmental, Health & Safety (EHS) and Security operations to ensure regulatory compliance and provide safe and healthy workplace environment for the employees in Japan. Create and enforce new SOPs and policies as appropriate to comply with company policies and local regulations.
- Maintain a tool with Gilead global crisis management system and / or an external vendor (SECOM) with function to check employees' safety situation during emergency (eg earthquake).
- Coordinate monthly EHS Committee.
- Support and work with Corporate and local site senior leadership to drive the development of Japan's Business Continuity Management System, namely Business Continuity Plan, Crisis Management Plan and Emergency Notification Plan, etc and work through external and internal subject matter expert to maintain the hardware and software effectiveness.
- Measure performance of site services, to improve service delivery and contract performance.
- Ensure that the International Masterplan remains accurate and relevant with up to date space plans and growth modelling data for country.
- Strengthen the current technical capabilities of the Japan Facilities team and increase strategic competencies to better meet the requirements of the business
- Contribute to the setting, organising and prioritising of goals and objectives for Japan, undertaking written performance reviews.
- Manage regional consultants or vendors related to all CRE property matters.
- Manage regional suppliers to review performance against contract using SLA's and KPI'S where appropriate.
- Management of country facility data reporting.
- Manage compliance of Buildings and EH&S and Security.
- Manage compliance of company policy for procurement.
- Manage compliance with local law and regulations.
- Lead the site Safety Council committee
- Supervise the service provider to mitigate the potential risks associated with Facilities and Site Operations via site managers monthly risk register and escalating where necessary to Head of FM Ops.
- Maintain and manage the F&O budgets for the country.
- Produce LE's in line with the Jun/Sept timetable.
- Act to minimise the impact of any variances against forecast.
- Engage regularly with HR and GM departments to review headcount plans. Ensure the Site Managers assess to average daily occupancy.
- Ensure the correct office space distribution and growth for all sites within the Region.
- Design stacking plan and work with site leads to ensure real time and accurate seating allocation.
- Engage with VP for Commercial Operations to explain the full F&O proposition (Global Management plan, governance, operating model, policies, and processes).
- Engage with Security, IT, Procurement, Finance, EH&S, Business Continuity and Legal to ensure commitment to successful delivery of country plan.
- Create effective communication with occupants via the site leadership team, to ensure maximum utility of buildings.
- Supervise relationships with landlords and/or property managers.
- Identify and assist developing and implementing procedures and processes; promoting a consistent approach to Facilities management.
- Implement training and create staff development plans in line with training tree.
- Actively seek opportunities to optimize operation with the delivery of cost savings or improvement of service level.
- Conduct feasibility study, with option analysis from business needs, financial and technical perspective.
- Ensure approval from ECC approval for projects.
- Provide inputs to fit out and design accordingly to standards and guidelines.
- Ensure delivery of green field, brown field, alteration and addition project within schedule, of specified quality and at optimum budget.
- Manage move plan with effective communication to all stakeholders.
- Experience in people management supported by a proven track record in skills associated with managing change.
- Must have extensive understanding and application of Facilities Site Operations and Management principles, concepts, practices and standards.
- Must have multi-year experience in managing both hard and soft services across a number of sites.
- Experience of accurately managing budgets.
- Must be able to work on highly complex problems in a variety of situations where analysis is required. Solve problems using considerable and rational judgement, leading to routine and specific recommendations.
- Must be a team player with sufficient experience of involvement with Senior Management.
- Proficient at collecting, analysing and understanding data. Use of techniques and methods to present data in a format that allows good management decision making.
- Excellent written and interpersonal skills.
- Effective communicator; experienced and proficient at presenting to various groups of people.
- Able to develop schemes, systems and programmes for continuous improvement at all sites.
- Proficient at planning and scheduling own activities to accomplish objectives and goals.
- Experience in Environmental, Health and Safety, Security and Sustainability.
- Creative, innovative and facilities related technology savvy with the ability to deliver excellence in facilities operation, projects and real estate needs.
- Relevant University degree and a minimum of 6 years progressive experience at senior managerial level.
- Knowledge and Experience of working within the Pharmaceutical or a highly regulated sector.
- Experience of managing capital and relocation projects, ensuring EH&S compliance.
- Certified Safety Manager with Local authority.
- Good English speaking and written communication skills.
- Experience of managing Facilities at multiple sites in a corporate environment.
- Experience in working with colleagues in different time zone with the expectation to take night calls where required.
- Qualified Mechanical or Electrical Engineer or Architect or Building Surveyor with a minimum of 6 years relevant experience. (BEng, BSc, MSc).
- Master degree in a relevant discipline.
- Environmental, Health and Safety qualification.
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · Rakuten Group's basic mission is to empower people and society through innovation. The Group provides more than 70 diverse services, including the Rakuten Ichiba Internet shopping mall, e-commerce services such as the Rakuten Travel travel b ...
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · The Rakuten Group's basic management philosophy is to "empower" people and society through innovation. · Rakuten Group offers more than 70 diverse services, including the online shopping mall Rakuten Ichiba, e-commerce services such as the t ...
-
Equinix Tokyo, 日本 フルタイムWho are we? · Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations ...
-
Equinix Tokyo, 日本 フルタイムWho are we? · Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations ...
-
エームサービスジャパン株式会社 Tokyo, 日本仕事情報 · ● 仕事内容 セブン-イレブン店舗のスタッフ。 · 病院職員や患者様、そのご家族やお見舞いの方が主なお客様。 · 商品陳列や、レジ・接客販売、清掃などを行うお仕事です。 · 笑顔や清潔感溢れる売場づくりでお客様を迎え、 · お客様のニーズにあった商品を提供して頂きます。 ●当店の特徴 病院職員や患者様、そのご家族、お見舞の方のご来店が多い。 · より多くのお客様の"お役に立つお店"を目指しており、 · ホスピタリティ精神を発揮して、とてもやりがいのあるお仕事 · です。仲間と一緒に素敵なお店づくりをお願いします。 ●フード業界トップクラス ...
-
ニトリEXPRESS 上野マルイ店 Tokyo, 日本仕事情報 · ● 仕事内容 【ニトリ店内での接客スタッフ】主なお仕事は、店舗での接客や品出し、季節に合わせたインテリア雑貨の陳列など。早番では開店作業として、商品補充や売場清掃も行います。商品を販売するだけでなく、レジ対応やお客様からのお問合わせの対応なども行っていただきます。 ●早番での勤務 子供を送った後の午前中を有効活用して働き始めたい方、幼稚園や保育園のお迎え時間までの短時間で働きたい方、午前中を面に働きたい方など、短時間でシフト調整が可能週20時間未満でご相談下さい※Wワークの場合、両社合計で週40時間以下での勤務となります。 ●お子様の急な ...
-
Takeda Pharmaceuticals Tokyo, 日本 Paid WorkBy clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I sub ...
-
Dell Tokyo, 日本 フルタイムFacilities Manager – North Asia · Innovative ideas drive our global growth. Facilities Management brings growth to physical life. From expansion to modifications and maintenance, building space allocation and layout, the team manages every aspect of Dell Technologies' global est ...
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · Rakuten Group's basic mission is to empower people and society through innovation. The Group provides more than 70 diverse services, including the Rakuten Ichiba Internet shopping mall, e-commerce services such as the Rakuten Travel booking ...
-
Thermo Fisher Scientific Tokyo, 日本 フルタイムFunctionally responsible and accountable for the following areas:Facilities management for 6 facilities in JapanRepairs, maintenance, improvementAccess/badge managementOffice supplies, mail serviceOffice layout, design, planning, seat assignmentsOn-site Contingent Worker Manageme ...
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · Rakuten Group's basic mission is to empower people and society through innovation. The Group provides more than 70 diverse services, including the Rakuten Ichiba Internet shopping mall, e-commerce services such as the Rakuten Travel booking ...
-
JLL Tokyo, 日本 フルタイムJob Title · ポジション · Site Facility Coordinator · Department · 部署 · Work Dynamics · Account Management · Reporting Relationships · マネージャー · Service Manager or Site Manager · Location · 勤務地 · Tokyo –Meguro or Shinagawa · Introduction · About JLL & JLL Work Dynamics · We're ...
-
Amazon Data Services Japan G.K. Tokyo, 日本 フルタイムThe Data Center Senior Construction Manager (CM) is responsible for managing some of the most technical, cost efficient, and fast paced construction project schedules achievable. Amazon Construction Managers are constantly challenged to drive continuous improvement and deliver th ...
-
Canadian Solar Tokyo, 日本 フルタイムResponsibilities · : To manage the PV facilities held by the listed infrastructure fund · To produce the annual budget at each PV facility with PM and to monitor the actual P/L of each asset including expenditures of O&M against the budget; · To monitor the actual energy outpu ...
-
TEKsystems Tokyo, 日本Job Summary · Site Reliability Engineer (SRE) · Why Open? Our client is expanding to support an ambitious project, a groundbreaking initiative that aims to redefine urban living through technology and innovation. They are on a mission to finish and release the project by 2025, a ...
-
Marketing, STAY
8時間前
Rakuten Tokyo, 日本 フルタイムDescription · : Department Overview · Business Innovation Department (Rakuten STAY Business) · "Rakuten STAY" is one of the new services within the Commerce Company, offering the "Rakuten STAY" series of lodging facilities to both domestic and international users. It is a star ...
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · Rakuten Group's basic mission is to empower people and society through innovation. The Group provides more than 70 diverse services, including the Rakuten Ichiba Internet shopping mall, e-commerce services such as the Rakuten Travel booking ...
-
Amentum Tokyo, 日本 フルタイムThe UC- 35 (Citation Encore) Transport Aircraft Mechanic (FAA A&P) services, repairs and overhauls assigned aircraft and subsystems to ensure airworthiness. Uses technical data to troubleshoot malfunctioning systems and repairs or replaces faulty components. · Seven (7) years' ex ...
-
Rakuten Tokyo, 日本 フルタイムDescription · : Business Overview · Rakuten Group's basic mission is to empower people and society through innovation. The Group provides more than 70 diverse services, including the Rakuten Ichiba Internet shopping mall, e-commerce services such as the Rakuten Travel booking ...
-
United Overseas Bank Tokyo, 日本 フルタイムDeputy Loan Operations Manager · Posting Date: 29-May-2023 Location: Tokyo (City Area), Japan, · Company: UOB Tokyo About UOB · United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and te ...
Assoc Director Facilities Operations - Tokyo, 日本 - Gilead Sciences K.K.
説明
Description
Main Role Overview
Reporting to the Senior Director, Site Operations of Intercontinental, Japan, China and GPS, this role provides Facilities and Site Ops leadership and expertise to support the VP and Senior Leadership team in Japan. The Japan operation consists of a country HQ office in Tokyo and 28 material warehouses spread across Japan. This position will be located in Gilead Japan HQ office. Key responsibilities include site facilities operations, project management, real estate management and managing service provider. The position will be a key member of the Intercontinental, Japan, China and GPS Site Ops Team which manages headquarters, offices, laboratory and material warehouses in 18 countries.
Core responsibilities
Performance
Compliance
Risk
Finance
Occupancy
Business Partnering
CIP
Project, A&A and Move
Profile
Specific Education & Experience
Musts
Preferred
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
