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Project Administrator - Onna, 日本 - Okinawa Institute of Science and Technology
説明
Responsibilities
1. Support the day-to-day administrative activities of the Center to ensure effective operations.
2. Provide logistics support to internal and high-level external-facing meetings including visitors from government, academia and industry.
3. Support meeting scheduling, travel arrangements, and event coordination.
4. Organize and maintain a variety of records, files, data, and reports, including information of a confidential nature.
5. Process and monitor routine financial transactions.
6. Assist in compiling reports and presentations; for instance, working with the Operational Director to prepare the meeting agenda and reference materials in drafting and typing, editing, and finalizing the documents and maintaining meeting minutes.
7. Help the finance team prepare the accounting book as part of the annual report to the funding agency.
8. Assist with document translation.
9. Other administrative tasks as needed.
10. The successful candidate is expected to work in a cross-functional manner in collaboration with the Office of the Dean of Research and OIST Innovation.
Qualifications(Required)
1. Minimum 2 years of administrative experience.
2. Sufficient skills in Microsoft 365 applications (WORD, PowerPoint, Excel, etc.)
3. Experienced in filing and documentation management.
4. Excellent communication skills in English and Japanese (equivalent to TOEIC score of 900+).
5. Excellent time management, multi-tasking, teamwork, and organizational skills.
6. Ability to write a clear and concise document
(Preferred)
1. 5+ years of administrative experience working in an international environment.
2. Work experience in an academic environment
3. Working knowledge of government administrative procedures
Compensation and BenefitsIn accordance with the OIST Employee Compensation Regulations
Benefits:
