- Managing the Managers' calendars
- Setting up meetings
- Coordinating domestic / international business trips
- Expense Reimbursement
- Handling Invoices
- Retrieving and distributing client reports on behalf of the Managers
- Coordinating the clients' business trips
- Assistance to the study sessions (presentation materials)
- Must be an English speaker (conversational-level and ability to correspond/email on behalf of managers)
- Coordinating entertainment in line with PIMCO's entertainment policy
- Coordinating logistics for the visitors from the other global offices
- Support for major client events and team events as needed and directed
- Administrative supports on ad hoc projects
- Minimum of 10 years of administrative assistant experience.
- High level of confidentiality, discernment and judgement
- Ability to work effectively and professionally with all levels of personnel, both internally and externally
- Manager experience preferred
- Good Japanese and English language skills both in writing, reading and speaking
- Good working knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Capability to manage multiple tasks with tight timeline by paying attention to the details in a team environment
- Excellent communication skills
- Experience as an executive assistant to senior executives is a plus
- Office management experience is a plus
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Senior Coordinator - Tokyo, 日本 - PIMCO
説明
PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
General Administrative Support to the Managers:
Assistance to Client Services:
QUALIFICATIONS:
