- Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
- Understand quality standards of the hotel.
- Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated and mostly rejected.
- Maintain an up to date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e. open or partial).
- Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
- Inspect food quality at receiving. Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Director.
- Accept delivery of engineering, retail, spa and flowers and other specialty items and contact originating department for verification and inspection of goods.
- Ensure all deliveries are received at the designated receiving area only.
- Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.
- Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.
- Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis.
- Update electronic Purchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.
- Check all postings against Edit Report prior to generating the Daily Receiving Report.
- Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner.
- Ensure that all food and beverage deliveries are received in conjunction with the order forms.
- Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing.
- Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no show deliveries immediately.
- Assist as necessary with all month end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
- Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage.
- Ensure loading dock and receiving areas are kept secure, clean and organized.
- At all times, comply with food hygiene standards.
- Conduct temperature recordings of vendor chiller trucks, chilled and frozen food.
- Check shelf life and expiry of food and beverage products and alert the Director of Purchasing.
- Assist with regular cleaning and re-organization of storerooms.
- Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
- Perform any additional duties as assigned by the Director of Finance/Assistant Director of Finance or Director of Purchasing.
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Purchasing Coordinator - Kyoto, 日本 - Four Seasons Hotels and Resorts
説明
About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
The 123-room Four Seasons Hotel Kyoto is the company's second destination in Japan, in the city's historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic. The Hotel has a spa and fitness centre with a pool, and four food and beverage concepts. There are also be 57 Four Seasons Private Residences.Justification
The Four Seasons Hotel Kyoto is looking for a Receiving Coordinator. Candidates with passion for excellence, expertise in hospitality operations and proven leadership experience are invited to apply for a career with Four Seasons. As a member of the Administration & General Division, the Receiving Coordinator works across disciplines to deliver an exceptional experience.
Responsibilities
About Four Seasons Hotel Kyoto
The 180-key Four Seasons Hotel and Hotel Residences Kyoto is the company's second destination in Japan, in the city's historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic. The Hotel has a spa and fitness centre with a pool, and four food and beverage concepts. There are also be 57 Four Seasons Private Residences.
About Four Seasons
Founded in 1960, Four Seasons continues to define the future of luxury hospitality with extraordinary imagination, unwavering commitment to the highest standards of quality, and the most genuine and customized service. Currently operating 115 hotels and 42 private residences in major city centers and resort destination in over 48 countries, and with more than 50 projects in development, Four Seasons consistently ranks among the world's best hotels and most prestigious brands in reader polls, traveler reviews and industry awards.
Join Our Team
Join a team that is built on mutual respect, collaboration, creativity and a commitment to the highest quality of service. Four Seasons Hotel Kyoto provides guests with a haven of serenity and luxury in a bustling city. Four Seasons provides employees with the same level of care that we expect to be shared with our guests. We have been ranked in FORTUNE Magazine's 100 Best Companies to work for since 1998.
What to expect: You will......
Be a champion of the Golden Rule: Do unto others as you would have them do unto you
Be part of a cohesive team with opportunities to learn, grow and develop
Have the opportunity to engage in diverse and challenging work
Derive a sense of pride in work well done
Be recognized for excellence
