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    administrative office manager, nf-03/rft, camp foster - Camp Foster, 日本 - Department Of The Navy

    Department Of The Navy
    Department Of The Navy Camp Foster, 日本

    1週間前

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    Summary



    Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.



    Duties


    NON-APPROPRIATED FUND POSITION DESCRIPTION

    JOB TITLE: Administrative Specialist
    BUSINESS TITLE: Administrative Office Manager (MCFTB)
    FLSA ASTATUS : Nonexempt
    SERIES: 0303 GADE: NF- 03


    INTRODUCTION: The position is located within Marine Corps Family Team Building, Marine Corps Community Services (MCCS), Okinawa, Japan. The primary purpose of this position is to provide administrative, logistical and technical support to the MCFTB Director and MCFTB staff, in addition to being the MCFTB Office Manager. This position also assists in preparing requisitions or other procurement documents, preparing documentation for organizational reports, gathering and reporting monthly statistical information and other administrative duties, under the MCFTB Director. This position is responsible for NAF-PC purchases, marketing/publicity submissions, Naval Correspondence documents, and assisting the MCFTB Director with projects related to the MCFTB Program. This is position will be the MCFTB Program Non- Appropriated Fund Purchase Card (NAFPC) cardholder.

    SUMMARY OF DUTIES AND RESPONSIBILTIES:
    Serves as the Administrative Specialist for the MCFTB Director, responsible for maintaining and updating the MCFTB SharePoint site, website, and social media pages, Responsible for the MCFTB OMB inbox. Assist with special projects, and events with MCFTB staff with MCFTB Director guidance. Performs a variety of functions in support of MCFTB to include scheduling classes, classroom reservations, drafting, and reviewing all outgoing correspondence, and maintaining files. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.

    Prepares Naval Correspondence reports, review accuracy, and ensures correct grammar, spelling, capitalization, punctuation, and appropriate format of all outgoing correspondence, and assisting with all taskers, reports and special projects. Receives telephone calls and assists external customers as needed. Responds to all questions and requests in a timely manner. Must have working knowledge of all MCFTB functions. Provides information based on individual judgment and refers matters as appropriate.

    Uses a variety of office automation software in support of the organization. Effectively enhances the ability of the office to support overall mission requirements by frequent utilization of spreadsheets, Sharepoint, MS Word, Excel, Outlook Calendar, Canva and other pertinent software. Uses graphic software to produce brochures, social media posts, templates, marketing materials in support of the MCFTB Program.

    Works with MCFTB Director to deliver monthly, daily statics reports, and other monthly and yearly pertinent information. Maintains records for and ensures accuracy of mileage reimbursement claims, and other important documents.

    Responsible for updating and submitting monthly III MEF/MCIPAC Family Readiness Officer and MCFTB staff organizational charts.

    Responsible for providing program data points upon request to MCCS leadership.



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